On March 21, 2012 an update on the transition to the new statewide delivery service was distributed broadly to the library community. The State Library needs to provide a correction and clarification to information provided in that announcement.
Correction: The first day of service under the new vendor, Priority Dispatch, will be Monday, April 16, 2012. Priority Dispatch will be visiting a small number of locations on Friday, April 13, 2012 but they will only be doing these visits in an observational role with the current vendor, U.S. Cargo. U.S. Cargo will be doing both pickup and delivery on Friday, April 13. Priority Dispatch will begin full pickup and delivery at library locations on Monday, April 16, 2012. We apologize for any confusion that has been caused by the previous announcement.
Clarification: The delivery vendors will be visiting libraries based on their contracted delivery days. If a location does not have scheduled service on Friday, April 13, whether that is because it is not a normal contract service day or because of a temporary library closure, that location will not receive a visit. If a location does not have scheduled service on Monday, April 16, whether that is because it is not a normal contract service day or because of a temporary library closure, that location will not receive a visit.
- Library closures that affect delivery must always be reported via the Delivery Customer Service form - http://library.ohio.gov/Facilities/Delivery/CustomerServiceForm . Since drivers may change or be replaced by a temporary substitute, it is imperative that changes in service, even short term, get reported via the Customer Service Form.
- Priority Dispatch is still in the process of reaching out directly to all libraries to verify and establish local delivery information, including hours for the delivery window, days, and descriptions of the physical delivery space.
- New shipping labels will be used. The basic information will remain mostly the same (address, MID numbers, etc), but the layout will be updated and there will be a barcode with some additional information added. The barcodes will help the vendor to increase routing efficiencies and provide accurate counts of packages moving through the system. The barcodes will not be unique to individual packages and are not meant for individual tracking purposes. The State Library is still working with Priority Dispatch to develop these new labels and we will make them available on the website as soon as possible. We still anticipate that the new labels will be completed no later than April 6th so that you will have a week to print them out and prepare for the new vendor. New labels will need to be used on Monday, April 16, 2012.
If you have questions or concerns, please contact Steve Updegraff, Statewide Delivery Project Manager.
The State Library of Ohio and OHIONET would like to congratulate the following individuals who have been selected to participate in Library Leadership Ohio 2012:
Participants were selected based on their demonstrated leadership potential, communication skills, initiative, a commitment to the profession, and a forward thinking approach to problem solving. For more information visit the Library Leadership Ohio 2012 website.
The State Library of Ohio is pleased to announce that the State Library Board recently awarded $227,216 in federal Institute of Museum and Library Services LSTA Minigrants to 17 libraries. "The State Library Board was impressed by the wide range of ideas expressed by these proposals," said State Librarian Beverly Cain. "The libraries will use a variety of technologies to reach a broad spectrum of patrons including at-risk youth, older adults, preschoolers, and even students at a sister school in Tanzania. We look forward to hearing about the outcomes of these projects." Public libraries receiving the grants include Dayton Metro Library, Ida Rupp Public Library, Licking County Library, Public Library of Cincinnati and Hamilton County, Public Library of Steubenville and Jefferson County, and Richwood-North Union Public Library. School and Academic libraries awarded LSTA minigrants include the Arcadia Local Schools, Educational Resource Center/Columbus State Community College, Lake Local Schools, Mt. Gilead Exempted Village Schools, Napoleon Area Schools, Northern Local Schools, Ralph M. Besse Library/Ursuline College, Scioto County Career Technical Center, Springfield Local Schools, Thomas Library/Wittenberg University, and Wauseon Exempted Village Schools.
The grant period is April 1, 2012 – August 31, 2012. The libraries, grant amounts, and program activities include:
Arcadia Local Schools, $14,098, for the “Making a Difference” project. Using a variety of technology tools, Arcadia and Van Buren students will conduct research projects using online resources. They will also communicate and collaborate on global projects with a sister school in Tanzania.
Dayton Metro Library, $10,157, for the development of a computer training program targeted at older adults living in retirement communities, senior apartment complexes and assisted living facilities in Montgomery County. A mobile laptop lab will be used by the Outreach Services Department to provide training and access to this targeted population.
Educational Resource Center/Columbus State Community College, $13,885 to incorporate mobile technology to improve library access, resources, and support to college students using the library of the shared facilities of Columbus State Community College and The Ohio State University Delaware Campus. iPads® will be purchased to circulate to students to increase access within the Learning Center as well as for use by staff for roving reference.
Ida Rupp Public Library, $5,985, to provide an environment which will enhance early literacy and technology skills for young children and to develop early literacy skills tools for parents. To accomplish these goals the library will purchase AWE Early Literacy Stations. Additionally, the library will work with local preschools and the area Head Start.
Lake Local Schools, $22,968, to increase student access to technology, improve digital literacy and improve student performance. The library media specialist will work closely with teachers to develop cross-curricular projects. Pre- and post-testing as well as grading rubrics will be used to assess increased technology and information literacy skills.
Licking County Library, $2,980 to increase youth participation in library activities by providing programs involving video games. A weekly video gaming club will be instituted as will monthly family video game nights.
Mt. Gilead Exempted Village Schools, $18,562, to purchase eReaders to build students’ reading fluency and to improve students’ informational text reading skills. A portion of eReaders will be loaded with classroom sets of materials and circulated to classrooms, while additional sets will be loaded with recreational reading titles and circulated directly to students.
Napoleon Area Schools, $5,689, to convert the high school library media centers to the SirsiDynix system and to participate in the INFOhio statewide network. This will complete district-wide automation.
Northern Local Schools, $11,468, to purchase eReaders to support disadvantaged students and assist them with reading and comprehension skills. Along with digital book purchases, students will learn how to download and access eBooks through INFOhio and the public library.
Public Library of Cincinnati and Hamilton County, $24,000, to purchase 13 AWE AfterSchool Edge computers for use in PLCHC branches with the lowest scores on the School Year Report Card. The outcome of the project is to reduce the effects of summer learning loss by helping student maintain or improve skills over the summer months. The library is collaborating with Cincinnati Public Schools to evaluate the impact of the project.
Public Library of Steubenville and Jefferson County, $12,071 to develop a rotating book collection that will be used at local Head Start and childcare centers. The book collections will also offer suggestions on how to promote early literacy. Additionally, library staff will present Every Child Ready to Read 2 workshops to preschool teachers, Head Start teachers, childcare providers and parents and caregivers to promote early literacy awareness and techniques.
Ralph M. Besse Library/Ursuline College, $20,187, for the development of a Collaborative Technology Lab in the Library. The lab will allow library staff and professors to work with students on research and literacy skills. The lab will also provide students with the tools necessary to enable active and collaborative learning.
Richwood-North Union Public Library, $10,527, to develop a training program focused on providing employment resources and essential technology skills to assist the un- and underemployed residents of Union County. Following installation of computer lab, technology classes and employment-related workshops will be implemented.
Scioto County Career Technical Center, $5,871, to provide adaptive technologies in the library for IEP students/low functioning readers. Digital readers with text-to-speech capabilities will be purchased and the media specialist will collaborate with the intervention specialist on activities and assignments adapted to varying student reading levels.
Springfield Local Schools, $16,251, to promote information literacy and technology skills at the High School. iPads will be purchased and used by the library media specialist in collaboration with teachers to provide access to the OPAC, eBooks, the Internet, and electronic databases using both the school and public library resources.
Thomas Library/Wittenberg University, $15,672, for the development of a collaborative workspace in the library for use by both university students and the Springfield community. Users will have access to technology-enhanced workstations in order to view, design, research and develop collaborative projects using library resources. This is a collaborative project with the Center for Civic and Urban Engagement.
Wauseon Exempted Village Schools, $16,845, to convert the four school library media centers to the SirsiDynix system and to participate in the INFOhio statewide network.
More information about the Ohio LSTA program is available on our website at: http://library.ohio.gov/lpd/lsta
March 23, 2012
State Library of Ohio Board Proclaims 2012 National Library Week, and National Library Workers and National Bookmobile Days in Ohio
The State Library of Ohio Board recently passed resolutions proclaming National Library Week as April 8 – 14, 2012, National Library Workers Day as April 10, 2012, and National Bookmobile Day as April 11, 2012 in Ohio. For more information about all three celebrations visit the American Library Association's website at: http://www.ala.org/conferencesevents/celebrationweeks/natlibraryweek.
Board resolutions are available for viewing on our website at: Board-Resolutions 2012
The State Library is continuing to work closely with Priority Dispatch and we are providing them with all the required information to help make the transition as seamless as possible. Your library may be contacted directly by representatives from Priority Dispatch as they develop their routes and build their data about all participating locations. We ask that when you are contacted to please make every effort to answer their questions and provide information in a timely manner. The success of this transition will require all of us working together.
Important information about the new contract:
- The first day of service under the new vendor, Priority Dispatch, will be Friday, April 13. This same day will also be U.S. Cargo’s last day to deliver materials. To be clear, both vendors will be visiting each location on this one day with Priority Dispatch doing their first pickup of materials and U.S. Cargo doing their final drop off of materials. During the weekend of April 14th and 15th, Priority Dispatch will visit each of U.S. Cargo’s hubs and pick up any remaining bags still undelivered. Those bags and the ones picked up on Friday will be delivered Monday and Tuesday, April 16th and 17th. U.S. Cargo should not pick up any materials when they come on Friday, the 13th. Outgoing bags on Friday, April 13th should be picked up only by Priority Dispatch.
- Delivery windows will be established by Priority Dispatch in communication with each library and will occur between the hours of 8:00 am and 5:00 pm on days that delivery is scheduled. It is anticipated that the delivery windows will become smaller and consistent once the routes have been developed and physically driven by the vendor. It may take a period of time before the delivery windows become established.
- New shipping labels will be used. The basic information will remain mostly the same (address, MID numbers, etc), but the layout will be updated and there will be a barcode with some additional information added. The barcodes will help the vendor to increase routing efficiencies and provide accurate counts of packages moving through the system. The barcodes will not be unique to individual packages and are not meant for individual tracking purposes. The State Library is still working with Priority Dispatch to develop these new labels and we will make them available on the website as soon as possible. The new labels will be completed no later than April 6th so that you will have a week to print them out and prepare for the new vendor.
- Unfortunately, there will be an increase in the cost. A two-tiered pricing model for K-12 schools and public libraries remains and the prices are listed in the table below. For those libraries that have signed agreements and billing for statewide delivery with us, the State Library will be covering the increase in cost through June 30, 2012. We hope that this will give libraries enough time to plan and prepare for a price increase in July, 2012. It is important to note that in order to get a manageable price, the statewide contract was negotiated based on a minimum number of stops system-wide. A percentage reduction in the total number of stops will result in a price increase statewide. The strength and the value of the entire delivery system depends on the support of every participant.
52 Week Schedule – Public Libraries
Stops per week - Total yearly cost
34 Week Schedule – K-12 Schools
Stops per week - Total yearly cost
We understand that the pricing may be difficult to manage for some. All libraries in Ohio should take pride in their participation in this project. The delivery system moves millions of items around the state annually and demonstrates our commitment to being good stewards of the local, state, and federal resources that we receive. It is a perfect example of sharing and collaboration that can be used to easily demonstrate to our stakeholders the value of libraries in Ohio. The State Library often uses this system as a shining example of how libraries are ahead of the curve compared to many other organizations in terms of collaboration to meet the needs of our patrons and customers.
If you have questions, please contact David Namiotka at 614.728.4988. (Steve Updegraff is out of the office this week).
On Thursday, March 8, the Department of Administrative Services (DAS) signed a contract on behalf of the State Library and OhioLINK for statewide delivery services with Priority Dispatch. Priority Dispatch is a Cincinnati-based company with facilities in Columbus, Cleveland, Cincinnati, Dayton and Toledo. We are now in the midst of planning the transition between U.S. Cargo and Priority DispatchThese plans include providing Priority Dispatch with the locations and contacts of all of pickup sites, creating new labels that include a barcode, and discussing when U.S. Cargo will stop picking up materials and Priority Dispatch will start. We will share specific information on the transition and the new pricing in the near future. All current canvas bags and bubble envelopes will continue to be used in the new system.
If you have questions or concerns, please contact Steve Updegraff, Statewide Delivery Project Manager at 614-728-9573.