June 22, 2006
The State Library Board met June 22, 2006 in the Brahm Boardroom of the State Library, 274 East First Avenue, Columbus, Ohio.
CALL TO ORDER
The meeting was called to order at 1:00 p.m., Thursday, June 22, 2006. State Library Board members present were: Ms. Ann Baines, President; Ms. Lucille Hastings, Vice-President; Mr. David Miller, Dr. George W. Paulson, Ms. Jackie O'Brien and Ms. Jo Budler, Secretary.
Visitors present were: Barry McKew, Assistant Attorney General; Doug Evans, Ohio Library Council; Stephen Hedges, OPLIN; Russ Pollitt, Columbus Metropolitan Library; Paul Pormen, Mary Crehore, and Virginia Sharp March, NEO-RLS; Regina Ghearing, Joe Jenkins, Marion Cochran, Jim Guenther, Kristi Eblin, and Carrie Ator James, SERLS; Kathleen Munger, NORWELD; Nancy Ehas and Anne Abate, SWON.
State Library staff members present were: Pete Bates, Ashlee Clark, Diane Fink, Sean Hughes, Missy Lodge, Bill Morris, Catherine Kolbash, Jay Burton, Roger Verny, Rebecca Felkner, Jan Haines, Anne Libby, John Bittel, Ruth Metcalf, and Larry Walls.
APPROVAL OF MINUTES
The minutes of the May 23, 2006 Board meeting were approved by common consent.
PUBLIC PARTICIPATION
There were no requests for public participation.
LSTA REPORT
Regional Libraries for the Blind and Physically Handicapped
Ms. Hastings moved (M-34-06) that FFY 2005 LSTA funds in the amount of $116,000 and FFY 2006 LSTA funds in the amount of $13,572 shall be granted to the Cleveland Public Library and FFY 2005 LSTA funds in the amount of $84,000 and FFY 2006 LSTA funds in the amount of $10,320 shall be granted to the Public Library of Cincinnati and Hamilton County to supplement the General Revenue funds for operation of the Regional Libraries for the Blind and Physically Handicapped from July 1, 2006 through June 30, 2007. This is contingent upon release of SFY 2007 federal appropriations within ALI 350-601.
313 (2005 c/o) 313 (2006) Total
Cleveland $116,000 $13,572 $129,572
Cincinnati $84,000 $10,320 $94,320
Mr. Miller seconded the motion. The motion passed with all members voting "yes".
STATE LIBRARIAN'S REPORT
Memorandum of Understanding with Columbus Metropolitan Library
Ms. Jo Budler, State Librarian, explained how the State Library has been in talks with the Columbus Metropolitan Library to transfer the genealogy service and collection. At the last meeting, the Board was given a copy of the Communication Plan that included language for inclusion in the Memorandum of Understanding with Columbus Metropolitan Library. Ms Budler pointed out that the Board was given a draft of the Memorandum of Understanding for this meeting. No action was needed during the meeting but the Board had the opportunity to ask any questions. Mr. Miller indicated that he would like to have a statement with a target date to have the materials on site at Columbus Metropolitan Library included with the understanding that the date could be flexible. Discussion ensued regarding the genealogy service. Ms. Budler pointed out that Paul Immel from the State Library is speaking with the genealogy community to ensure they understand the need for change. Ms. Baines pointed out that if the Board has any other concerns they should raise them to Jo, otherwise the Board is supportive of the plan.
Budget Update
Ms. Diane Fink, Head, Fiscal Services, described the upcoming budget process for the FY 2008-2009 Biennium. Ms. Fink attended an Office of Budget Management (OBM) Fiscal Officer meeting in early June that covered the Operating Budget Guidance. All budget requests, regardless of the size of the state agency, are due on October 2nd, 2006. On November 7, 2006 a new Governor will be elected. OBM will review the submitted budget requests from all state agencies from October to December and will brief the incoming Governor from December to February on those requests. In February 2007, OBM will share recommendations with each state agency. The Executive Budget will be introduced on March 15, 2007. Because of the new Governor, the Budget bill will have one month less to go through the House of Representatives and the Senate. On June 30th, 2007, we expect that the Governor will sign the Budget bill and on July 1, 2007, Fiscal Year 2008 begins. The State of Ohio will also implement a new financial system on July 1, 2007 as the State of Ohio changes to the Ohio Administrative Knowledge System (OAKS).
Ms. Fink also noted that requests for General Revenue Funds (GRF) in Fiscal Year 2008 and Fiscal Year 2009 can be submitted as a base budget (100% of FY 2007 appropriations) and an expanded budget (3% increase of base budget). This will allow the new Governor to view what may not fit under the 100% cap. Ms. Fink also pointed out that the State Library Board has a new program budget structure for the FY 2008-2009 biennial budget request based on our current services.
Discussion ensued regarding zero-based budgeting. Ms. Fink stated that a revised guidance would be sent by OBM if necessary.
Ms. Fink explained that the State Library will need to document any expected increases or decreases in staffing and also submit revenue tables for any funds that we receive. An IT plan for FY 2008-2009 that includes strategic and tactical components must be submitted to the Office of Information and Technology (OIT) in conjunction with the Budget Request that will be submitted to OBM. There will be crossover tables between the two requests to account for any IT costs that are planned. Ms. Fink also pointed out that the budget submission will include increased compensation for employees as negotiated in the union contracts and/or parity for exempt employees. There is also a possibility of a rent increase.
NEW BUSINESS
Regional Charter Dissolutions
Ms. Baines stated that the Regional reformation process has not been easy or pleasant at times, but she wanted to congratulate everyone for getting to this point. The state will be better for it. Ms. Budler stated that she was proud and understood that it was a very hard process for organizations that had a long history. Her expectations for the long run are that each unit will be stronger and will strengthen the entire library community which would lead to stronger funding of the Regional Library Systems.
Mr. Miller moved (M-35-06) that the State Library Board accepts the CAMLS Regional Library System dissolution plan filed in accordance with Ohio Revised Code section 3375.93, effective June 30, 2006.
Dr. Paulson seconded the motion. The motion passed with all members voting "yes".
Ms. Hastings moved (M-36-06) that the State Library Board accepts the MOLO Regional Library System dissolution plan filed in accordance with Ohio Revised Code section 3375.93, effective June 30, 2006.
Ms. O’Brien seconded the motion. The motion passed with all members voting "yes".
Ms. O’Brien moved (M-37-06) that the State Library Board accepts the NOLA Regional Library System dissolution plan filed in accordance with Ohio Revised Code section 3375.93, effective June 30, 2006.
Mr. Miller seconded the motion. The motion passed with all members voting "yes".
Mr. Miller moved (M-38-06) that the State Library Board accepts the SOLO Regional Library System dissolution plan filed in accordance with Ohio Revised Code section 3375.93, effective June 30, 2006.
Ms O’Brien seconded the motion. The motion passed with all members voting "yes".
New Regional Charter for NEO-RLS
Ms. Hastings moved (M-39-06) adoption of the following resolution creating the Northeast Ohio Regional Library System charter:
Chartering of the Northeast Ohio Regional Library System
As a Regional Library System
WHEREAS, pursuant to 3375.90-93 of the Ohio Revised Code, Northeast Ohio Regional Library System (NEORLS) has made application for charter to the State Library Board with the following counties included in their geographic service area boundaries: Ashland, Ashtabula, Carroll, Columbiana, Coshocton, Cuyahoga, Erie, Geauga, Harrison, Holmes, Knox, Lake, Lorain, Mahoning, Medina, Portage, Richland, Stark, Summit, Trumbull, Tuscarawas, Wayne; and
WHEREAS, said application has been properly filed, and has been reviewed and considered by the State Library Board in accordance with procedures established in Section 3375 of the Ohio Administrative Code;
NOW THEREFORE BE IT RESOLVED by the State Library Board, acting under its power in section 3375.01 and section 3375.90 of the Ohio Revised Code and in accordance with procedures established in the Ohio Administrative Code, that the Northeast Ohio Regional Library System (NEORLS) be chartered as a Regional Library System, effective July 1, 2006; and
BE IT FURTHER RESOLVED, that the State Librarian is directed to provide certified copies of this resolution to the President of the Board of Trustees of the Northeast Ohio Regional Library System (NEORLS), the Secretary of State and the Auditor of State.
Ms. O’Brien seconded the motion. The motion passed with all members voting "yes".
Regional Charter Amendments
Mr. Miller moved (M-40-06) adoption of the following resolution amending the Northwest Library District charter:
RESOLUTION 06-2
Amending the Charter of Northwest Library District
As a Regional Library System
WHEREAS, pursuant to 3375.90-93 of the Ohio Revised Code, the Northwest Library District (NORWELD) has made application to the State Library Board to amend their charter to reorganize and adjust their geographic service area boundaries including the following original counties: Allen, Auglaize, Defiance, Fulton, Hancock, Hardin, Henry, Logan, Lucas, Mercer, Ottawa, Paulding, Putnam, Seneca, Van Wert, Williams, and Wood; and adding the following counties: Crawford, Huron, Marion, Morrow, Sandusky, Shelby, Union, Wyandot; and
WHEREAS, said application has been properly filed, and has been reviewed and considered by the State Library Board in accordance with procedures established in Section 3375 of the Ohio Administrative Code;
NOW THEREFORE BE IT RESOLVED by the State Library Board, acting under its power in section 3375.01 and section 3375.90 of the Ohio Revised Code and in accordance with procedures established in the Ohio Administrative Code, that the Northwest Library District (NORWELD) Charter be amended and revised effective July 1, 2006; and
BE IT FURTHER RESOLVED, that the State Librarian is directed to provide certified copies of this resolution to the President of the Board of Trustees of the Northwest Library District, the Secretary of State and the Auditor of State.
Dr. Paulson seconded the motion. The motion passed with all members voting "yes".
Dr. Paulson moved (M-41-06) adoption of the following resolution amending the Ohio Valley Area Libraries charter:
RESOLUTION 06-3
Amending the Charter of Ohio Valley Area Libraries
As a Regional Library System
WHEREAS, pursuant to 3375.90-93 of the Ohio Revised Code, Ohio Valley Area Libraries has made application to the State Library Board to amend their charter to reorganize as the Southeast Regional Library System (SERLS) and adjust their geographic service area boundaries including the following original counties: Athens, Gallia, Jackson, Lawrence, Meigs, Pickaway, Pike, Ross, Scioto, and Vinton; and adding the following counties: Belmont, Delaware, Fairfield, Franklin, Guernsey, Hocking, Jefferson, Licking, Monroe, Morgan, Muskingum, Noble, Perry, and Washington; and
WHEREAS, said application has been properly filed, and has been reviewed and considered by the State Library Board in accordance with procedures established in Section 3375 of the Ohio Administrative Code;
NOW THEREFORE BE IT RESOLVED by the State Library Board, acting under its power in section 3375.01 and section 3375.90 of the Ohio Revised Code and in accordance with procedures established in the Ohio Administrative Code, that the Southeast Regional Library System (SERLS) Charter be amended and revised effective July 1, 2006; and
BE IT FURTHER RESOLVED, that the State Librarian is directed to provide certified copies of this resolution to the President of the Board of Trustees of the Ohio Valley Area Libraries, the Secretary of State and the Auditor of State.
Ms. O’Brien seconded the motion. The motion passed with all members voting "yes".
Interstate Library Compact Update
Mr. William Morris, Executive Assistant to the State Librarian, updated the Board on the southwest portion of the state. GCLC was originally formed by libraries from Ohio and Kentucky. In order to qualify for state funding they had to either charter as a Regional Library System or establish an Interstate Library District under the Interstate Library Compact law adopted by both states. The Interstate Library Compact was established in 1998 after approval by the participating libraries as well as the State Librarians and Attorney Generals from each state. The State Librarian serves as the compact administrator.
SWON, standing for Southwest Ohio and Neighboring States, is now in the process of amending the Interstate Library Agreement to reflect the new Regional Library System plan. A transitional board has been elected and draft by-laws are being reviewed by the libraries. 70 multi-type libraries have signed up as members of SWON from all 17 counties in the region. SWON has added a full-time Continuing Education Coordinator to serve the increased area.
State Subsidies
Ms. Hastings moved (M-42-06) that fiscal year 2007 General Revenue Funds in the amount of $252,610.25 be granted to Southwest and Neighboring Libraries (SWON) for operations from July 1, 2006 through June 30, 2007, contingent upon the release of SFY 2007 General Revenue Funds within ALI 350-502.
that fiscal year 2007 General Revenue Funds in the amount of $252,610.25 be granted to Northwest Library District (NORWELD) for operations from July 1, 2006 through June 30, 2007, contingent upon the release of SFY 2007 General Revenue Funds within ALI 350-502.
that fiscal year 2007 General Revenue Funds in the amount of $252,610.25 be granted to Northeast Ohio Regional Library System (NEO-RLS) for operations from July 1, 2006 through June 30, 2007, contingent upon the release of SFY 2007 General Revenue Funds within ALI 350-502.
that fiscal year 2007 General Revenue Funds in the amount of $252,610.25 be granted to Southeast Ohio Regional Library System (SERLS) for operations from July 1, 2006 through June 30, 2007, contingent upon the release of SFY 2007 General Revenue Funds within ALI 350-502
Mr. Miller seconded the motion. The motion passed with all members voting "yes".
Ms. O’Brien moved (M-43-06) that SFY 2007 General Revenue Funds in the amount of $805,642 be granted to the Cleveland Public Library and $535,615 be granted to the Public Library of Cincinnati and Hamilton County for operation of the Regional Libraries for the Blind and Physically Handicapped from July 1, 2006 through June 30, 2007, contingent upon release of SFY 2007 General Revenue Funds within ALI 350-501 and ALI 350-503.
Ms. Hastings seconded the motion. The motion passed with all members voting "yes".
Statewide Resource Sharing Commission Appointment
Dr. Paulson moved (M-44-06) that Travis Bautz, Manager of Adult Services, Dayton Metro Library, be appointed to the Statewide Resource Sharing Commission.
Ms. O’Brien seconded the motion. The motion passed with all members voting "yes".
Election of Officers
Ms. Hastings moved (M-45-06) that David Miller be nominated for the office of President of the State Library Board effective July 1, 2006, for the remainder of the biennial term beginning July 1, 2005.
Dr. Paulson seconded the motion.
Dr. Paulson moved (M-46-06) that the nominations be closed, a unanimous ballot be cast for David Miller, and that David Miller be declared elected to that office effective July 1, 2006, for the remainder of the biennial term beginning July 1, 2005.
Ms. O’Brien seconded the motion. The motions passed with Ms. Hastings, Dr. Paulson, Ms. Baines, and Ms. O’Brien voting "yes". Mr. Miller abstained.
Ms. Hastings moved (M-47-06) that George Paulson be nominated for the office of Vice President of the State Library Board effective July 1, 2006, for the remainder of the biennial term beginning July 1, 2005.
Ms. O’Brien seconded the motion.
Mr. Miller moved (M-48-06) that the nominations be closed, a unanimous ballot be cast for George Paulson, and that George Paulson be declared elected to that office effective July 1, 2006, for the remainder of the biennial term beginning July 1, 2005.
Ms. Hastings seconded the motion. The motions passed with Ms. Hastings, Mr. Miller, Ms. Baines, and Ms. O’Brien voting “yes”. Dr. Paulson abstained.
ADJOURNMENT
There being no further items for discussion, Mr. Miller moved (M-46-06) to adjourn. Ms. O’Brien seconded the motion. The Board adjourned by common consent at 1:44pm, Thursday, June 22, 2006.