The Ohio eBook Project members are provided MARC Records to add to their local catalog to assist patrons in discovering digital content.  These come in .mrc file format and are meant for bulk import.

Due to the differences between different ILS/catalog systems, the Project Manager is only able to offer limited support on adding these records to your system. If you have questions about your library’s specific settings/instructions please contact your vendor or use the listserv to find a library with a similar ILS for assistance.

If it’s your library’s first time accessing MARC Records, you will first want to acquire the archive of MARC records that dates back to its inception in 2005. 

After you have acquired any archived MARC records, you will then download more recent records on an ongoing basis. 

**Please keep a list of records that you have previously added to avoid duplication within your catalog.

Cost

OverDrive charges $1.00-2.15 for each MARC record on new titles.  If a library purchases a title that is new to the collection, that library is then billed for the amount of that MARC record by OverDrive.  If a library purchases additional copies of an already-held title, there is no charge for a MARC record.

In keeping with current cataloging rules, audio versions of a title are in one MARC record while the eBook versions are in a different MARC record.

NOTE: MARC record payments are no longer attributed to the total contribution amount.

The member library agrees to pay for all materials and MARC records purchased through OverDrive upon receipt.

The State Library of Ohio and OHIONET have an agreement that OHIONET will acquire and store the MARC records related to the Ohio eBook Project.

Please contact Mandy Knapp (aknapp@library.ohio.gov) for ftp access information and password

Members will be notified via listserv when the password changes.

When an Ohio eBook Project member library is downloading MARC records for the first time they will need to first download the archive file:

 “ohiod-YYYMMDD_all_records_deduped.mrc”

(YYYYMMDD will be replaced with the date of the most current consolidation)

After the archive file is downloaded any new MARC records that have been added since that date are found in the “Updates” folder.

OverDrive contracts with OCLC to provide new MARC records to Ohio eBook Project Member Libraries. Libraries can update their MARC records anytime after startup (at minimum, monthly is recommended) using the OCLC FTP server.  Records are only stored on the OCLC servers for a limited time (60 days), so if your library has not updated in some time you may need to check the archive on the OHIONET server for anything you missed.

The Ohio eBook Project Manager also sends a monthly email to the Ohio eBook Project listserv containing instructions on how to acquire new MARC records from the OCLC FTP server. 

Please see Mandy Knapp aknapp@library.ohio.gov for ftp access information and password.

Occasionally titles will be removed from the collection.  This happens when Maximum Access collections expire, or are removed by OverDrive due to defect.  (When removed due to defect the purchasing library receives credit for the purchase.)  After all records have been added to the local catalog these must be removed. 

Adding Ohio eBook Project MARC records to a library’s catalog is optional, though highly encouraged as it should help increase circulation statistics.

The State Library does not offer training on importing MARC records, as this depends on local practice. These are standard OCLC MARC records, and when a library imports records from any source, there should be a local practice procedure. However, the Ohio eBook Project Manager may be able to connect you with a library with the same ILS that is currently using Ohio eBook Project MARC records.

***Libraries in other physical consortiums that share a catalog may want to check with fellow consortium libraries before adding any records to a shared catalog. This is so there are no duplicate records in a catalog, or in case not all members of the consortium are able to access the Ohio eBook Project. For example, if your library is the only library in the consortium that is a member of the Ohio eBook Project, patrons of the other consortium libraries would not be able to access the Ohio eBook Project. In this case, coding can be added locally to each MARC record to notate who has access.