The State Library Board met December 14, 2010 in Conference Room D of the State Library, 274 East First Avenue, Columbus, Ohio.

CALL TO ORDER
The business meeting was called to order at 10:00 a.m., Tuesday, December 14, 2010.  State Library Board members present were: Mr. Lynn Grimshaw, President; Mr. F. Ward Murrey, Vice-President; Dr. George W. Paulson, Dr. Andrea Tiktin-Fanti, and Beverly Cain, Secretary.  Mr. Stephen Wood was excused.

Visitors present were: Michael Butler, Evan Struble, and Jennifer Turner, OHIONET; Doug Evans, Ohio Library Council; and Kristin Shelley, Worthington Libraries.

State Library staff members present were: Ashlee Clark, Missy Lodge, Bill Morris, Diane Fink, Marsha McDevitt-Stredney, Jim Buchman, Cheryl Lubow, Dianna Clark, Anne Libby, Julia Ward, Janet Ingraham Dwyer, and Larry Walls.

APPROVAL OF MINUTES  
Mr. Murrey moved (M-78-10) that the minutes of the October 21, 2010 Board meeting be approved.

Dr. Tiktin-Fanti seconded the motion.  The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti, voting "yes".

PUBLIC PARTICIPATION
There were no requests for public participation.

LSTA REPORT
Special Grants for Choose to Read Ohio
Missy Lodge, Associate State Librarian for Library Development, indicated that 9 proposals were submitted and 8 were being recommended for funding of Choose to Read Ohio projects.  Ms. Lodge noted that this is the second year of funding these special grants and that projects funded last year were successful and the impacts enhanced reading within communities.  Ms. Lodge noted that this year there will be two rounds of funding for Choose to Read Ohio grants and that the other round would be announced in January.

Dr. Paulson moved (M-79-10) that Library Services and Technology Act (LSTA) grants from FFY10 funds be awarded to the following libraries in the specified amounts for Services to Targeted Populations/Choose to Read Ohio projects for the period of January 1, 2011 – September 30, 2011.

Mr. Murrey seconded the motion.  The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti voting "yes".

Consortium Automation Grant Discussion
Ms. Cain led the Board through a discussion of the possibility of using LSTA funds for libraries currently using stand-alone integrated library systems to join a consortium.  Ms. Cain explained that the integrated library system is the largest budget item for libraries next to personnel and that being a member of a consortium reduces the cost of the integrated library system and increases the amount of materials patrons have access to.  Ms. Cain indicated that there are 10 existing consortia and yet 101 small and medium-sized public libraries are currently operating on stand alone systems, often because the initial cost of joining a consortium is high.  Ms. Cain proposed a continuous special grant cycle of up to $33,000 plus a 25% match up to $11,000 totaling up to $44,000 per library system.  There was discussion about the costs involved in joining a consortium and how those are determined.  Ms. Cain stated that all consortia know the idea is being proposed and that the intent is not to get all libraries in one consortium but to allow them to choose what is right for them based on their community needs.  The Board indicated that the item did not need action and that State Library staff should proceed.

STATE LIBRARIAN’S REPORT
Ohio Commission on Local Government Reform and Collaboration Recommendation Update
Ms. Cain explained that State Library staff worked with the Ohio Library Council to establish a small task force to look at opportunities for collaboration on library services.  The task force is chaired by Alan Radnor, President of the Bexley Public Library Board of Trustees, and members are Tim Kambitsch, Executive Director, Dayton Metro Library, Elaine Paulette, Director, Wood County District Public Library, Tom Dillie, Director, Minerva Public Library, Bill Morris, Governmental Affairs Coordinator, State Library of Ohio, Beverly Cain, State Librarian, State Library of Ohio, and Lynda Murray, Director of Government and Legal Services, Ohio Library Council.  The task force has met three times and is currently focusing on identifying formal and informal best practices for collaboration.  Ms. Cain said that Driscoll and Fleeter is working on a report of what cost-savings would be realized or not realized if libraries chose to consolidate.  The task force will also determine if any legislative changes would need to be made and what steps would need to be taken if libraries chose to consolidate.  Ms. Cain said the task force will present the State Library Board with a final report possibly in March.

Your Library, Your Community Update
Evan Struble, Community Manager, OHIONET, and Kristin Shelley, Deputy Director, Worthington Libraries, presented the Board with an update on the November 10, 2010 Your Library, Your Community event.  Mr. Struble noted that the event completely exceeded the planning committee’s expectations.  Mr. Struble noted that the committee expected 100-125 attendees and that the event drew 250 people from all parts of the state and neighboring states.  Mr. Struble noted that 65% of the attendees were from public libraries and 35% were from academic, special, and school libraries.  Mr. Struble also noted that more than 90% of the attendees rated the event excellent or good.  Mr. Struble explained that in addition to the narrative he will submit that includes the evaluation specifics, the committee is planning a survey in six months to determine if attendees have implemented what they learned at the event, if so how successful they are, or why they chose not to implement what they learned.  Ms. Shelley indicated that she was proud to be a part of the planning committee that worked well together and that the State Library could be a catalyst for future collaborations of all types of libraries and library organizations allowing LSTA funds to benefit the end-user.  Mr. Struble explained that attendees learned how libraries can interact with state and federal agencies and local government entities to better serve their communities.

Budget Update
Diane Fink, Head, Fiscal and Business Services, reported to the Board that the State Library submitted the state Fiscal Year 2012-2013 budget request on November 1, 2010.  Ms. Fink noted that Board members received copies of the budget binders submitted to the Office of Budget and Management (OBM) and went over items in the binder with them.  Ms. Fink noted that on January 10, 2011 John Kasich will become the new Governor of Ohio and that at the request of OBM the State Library submitted an agency overview for Governor-elect Kasich’s transition team. Ms. Fink noted that the State Library could receive instructions from OBM requesting different funding levels once the new administration is in place.  Mr. Grimshaw commended Diane and other State Library staff on their hard work and thanked them.

State Library Board Nomination Update
Bill Morris, Governmental Affairs Coordinator, informed the Board that the State Board of Education passed a resolution on December 7, 2010 appointing John Myles to the State Library Board for the term of January 1, 2011 – December 31, 2015.

State Library Department Report
Marsha McDevitt-Stredney, Director of Marketing and Communications, gave a presentation on what marketing is and how it is accomplished and went over the marketing and communication efforts of the State Library of Ohio.

NEW BUSINESS
Resolutions
The following resolution honoring Dr. Paulson for his years of service to the State Library Board was approved by common consent:

WHEREAS, Dr. George Paulson has served with distinction as a member of the State Library Board for ten years from 2001 to 2010; and

WHEREAS, Dr. Paulson’s tenure included service as President of the State Library Board from 2007 to 2009 and Vice-President from 2003 to 2005 and 2006 to 2007; and

WHEREAS, Dr. Paulson brought to the State Library Board superlative experience and expertise from his tenure as Chair of the Medical Advisory Board for the Medical Heritage Center of the Ohio State University Prior Health Sciences Library, Chair of the Medical Library Board for the Ohio State University Medical Center, and member of the Ohio State University Libraries Rare Book Committee; and

WHEREAS, Dr. Paulson’s two full terms as a board member reflected his professionalism and dedication to excellence and his abiding concern for the welfare of the entire Ohio library community; and

WHEREAS, Dr. Paulson provided leadership through difficult budgetary times as well as a change in library administration; and

WHEREAS, Dr. Paulson has made many contributions to the development and progress of Ohio’s libraries and library programs, as well as his advocacy on behalf of libraries in Central Ohio;

THEREFORE, BE IT RESOLVED, that on this day, December 14, 2010, the State Library Board, on behalf of Ohio’s libraries, expresses sincere gratitude to Dr. Paulson for his exemplary efforts and wishes him continued success in all of his endeavors.

The following resolution honoring Doug Bean on his retirement was approved by common consent:

WHEREAS, Doug Bean has served with distinction and dedication as a leader in the Ohio library community since 1972; and

WHEREAS, Doug Bean served as Director of the Middletown Public Library since 1975, leading the library through a period of unprecedented growth; and

WHEREAS, Doug Bean gave unsparingly of his time, energy, and knowledge to serve as a member of the State Library’s Advisory Council for Special Library Services and the LSTA Advisory Council; and

WHEREAS, Doug Bean has provided leadership and service to the Middletown community through his involvement in many local organizations including the Middletown Strategic Planning Commission, the Council on Landmarks & Historic Districts in Middletown and the Middletown Community Foundation;

THEREFORE, BE IT RESOLVED, that on this day, December 14, 2010, the State Library Board expresses their individual and collective gratitude and appreciation for Doug Bean and wishes him continued success in all of his endeavors.

The following resolution honoring Kathy Fredrick for her service on the LSTA Advisory Council was approved by common consent:

WHEREAS, Kathy Fredrick has served on the LSTA Advisory Council since 2004; and

WHEREAS, Kathy Fredrick provided strong leadership and guidance to the Council over the years; and

WHEREAS, Kathy Fredrick was instrumental in the implementation of many projects benefiting Ohio’s school library community; and

WHEREAS, Kathy Fredrick has been fully committed to the goals of LSTA, provided thoughtful comments and discussion at Advisory Council meetings and review meetings, and reviewed countless proposals over the years;

THEREFORE, BE IT RESOLVED, that the State Library Board, on behalf of State Library staff, the LSTA Advisory Council, Ohio’s libraries and customers, recognizes Kathy Fredrick and thanks her for her service and dedication to Ohio libraries and the LSTA process.

Mr. Grimshaw publicly thanked those serving on the LSTA Advisory Council for their time, energy, and guidance supporting the LSTA program.

ADJOURNMENT
There being no further items for discussion, Dr. Tiktin-Fanti moved (M-80-10) to adjourn.  Dr. Paulson seconded the motion.  The Board adjourned by common consent at 11:14 a.m.