The State Library Board met July 22, 2010 in Conference Room D of the State Library, 274 East First Avenue, Columbus, Ohio.

CALL TO ORDER
The business meeting was called to order at 10:00 a.m., Thursday, July 22, 2010.  State Library Board members present were: Mr. Lynn Grimshaw, President; Mr. F. Ward Murrey, Vice-President; Mr. Stephen Wood, Dr. Andrea Tiktin-Fanti, and Beverly Cain, Secretary.  Dr. George W. Paulson was excused.

Visitors present were: Terry Lambert, Kent State University School of Library and Information Science; Stephen Hedges, OPLIN; Michael Butler, Jennifer Turner, and Evan Struble, OHIONET; Kristin Shelley, Worthington Libraries; Jay Burton, SERLS; and Linda Murray and Doug Evans, Ohio Library Council.

State Library staff members present were: Ashlee Clark, David Namiotka, Missy Lodge, Bill Morris, Diane Fink, Julia Ward, Marsha McDevitt-Stredney, Esther Chung, Anne Libby, Reggie Dunlap, Janet Ingraham Dwyer, Katie Sabol, and Larry Walls.

PUBLIC HEARING ON ADMINISTRATIVE RULES 3375-5-01 TO 3375-5-05
Good afternoon.

My name is Lynn Grimshaw, State Library Board President.  I will be presiding over this hearing.

This proceeding is a hearing conducted pursuant to Ohio Revised Code Chapters 119 and 3375.  The purpose of the hearing is to take testimony on proposed new administrative rules 3375-5-01 through 3375-5-05: procedures for accessing confidential personal information.  The State Library Board proposes the rules in accordance with section 1347.15 of the Ohio Revised Code as enacted by HB 648 of the 127th general assembly.

Let the record show that it is now 10 o’clock on July 22, 2010 and that this hearing is being called to order in Conference Room D of the State Library of Ohio located at 274 East First Avenue, Columbus, Ohio.

Has staff received any written testimony regarding the proposed rules?
No

Is anyone here to testify regarding the proposed rules?
No

There being no witnesses to testify at this time, this hearing will now be closed.

APPROVAL OF MINUTES  
Mr. Wood moved (M-55-10) that the minutes of the June 17, 2010 Board meeting be approved.

Dr. Fanti seconded the motion.  The motion passed with Mr. Grimshaw, Mr. Murrey, Mr. Wood, and Dr. Tiktin-Fanti, voting "yes".

PUBLIC PARTICIPATION
Lynda Murray, Director of Government and Legal Services at the Ohio Library Council, provided the Board with an update on the Ohio Library Council’s government relations.  The Budget Planning and Management Commission that was created during the previous budget process has begun hearings and there is an estimated deficit of $8 billion.  The Commission did not get started until after 18 months and is still debating who will testify.  Ms. Murray, a member of the Ohio Commission on Local Government Reform and Collaboration, reported that the Commission’s final report would be released in September.  Ms. Murray indicated that there could be a recommendation for the State Library and the Ohio Library Council to look at issues around mergers for libraries considering that option to deal with budget problems.  Ms. Murray also indicated that she would be working with Bill Morris, Governmental Affairs Coordinator at the State Library, on reviewing current library boundaries to see if there are any possible instances of double taxation.

LSTA REPORT
Your Library, Your Community Grant
Missy Lodge introduced Evan Struble, OHIONET Community Manager, and Kristin Shelley, Worthington Libraries’ Deputy Director, to present the Your Library, Your Community: A Collaborative Continuing Education Event special training grant.

Mr. Struble explained that six organizations partnered on the grant proposal: OHIONET, the Ohio Library Council, and the four Regional Library Systems (NEO-RLS, NORWELD, SERLS, and SWON Libraries).  All six organizations realized the need for collaboration and have met monthly as well as contributing additional work outside of the meetings to work on the proposal.  Mr. Struble outlined plans for the day-long event which includes keynote speaker Elizabeth Doucett, Director of the Curtis Memorial Library in Brunswick, Maine, who will speak on how libraries can use trends to better serve their communities.  Additionally, nine break-out sessions will be held focusing on how to collaborate with other agencies and organizations within the community.  There was discussion on the need to have events like this more than once and outside of Franklin County to benefit areas of the state that need more help on building collaborative relationships.  Mr. Struble noted that the event will be recorded and distributed and also agreed that having future events around the state is a good idea.

Mr. Wood moved (M-56-10) that a Library Services and Technology Act (LSTA) grant in the amount of $11,100 from FFY 2010 funds be awarded to OHIONET for the Your Library, Your Community project for the period of August 1, 2010 – December 31, 2010.

Mr. Murrey seconded the motion.  The motion passed with Mr. Grimshaw, Mr. Murrey, Mr. Wood, and Dr. Tiktin-Fanti voting "yes".

Introducing Gaming to the Library Grants Update
Ms. Lodge presented the Board with information on the special grant Introducing Gaming to the Library.  Ms. Lodge said that the State Library worked with small libraries to find out how the LSTA program could better serve their needs.  The State Library met with several small public library directors and explained the LSTA program and determined that a simple application process and programs providing support for literacy development would be of interest to the group.  The State Library created the special Introducing Gaming to the Library grants with a maximum requested amount of $1,500 requiring a local match and a two page application submitted electronically.  Libraries were encouraged to work with community partners, their Teen Advisory Board, or other groups to select materials and market programs.  Projects considered for funding had to include involvement with other community organizations, tie to the library’s mission or goal of the library’s long-range plan, stated willingness to continue providing gaming opportunities after the grant, and a strong marketing component.  Projects also had to state how activities would bring in non-library users, assist the library in becoming a community hub, and provide additional services for existing users.  The State Library received 16 applications and recommended funding 15 of them for a total of $13,668.  Since the grant amounts were less than $5,000 they were awarded as discretionary grants by the State Librarian.  The libraries receiving the grants were:

STATE LIBRARIAN’S REPORT
Board Development Topics
Ms. Cain proposed Board development topics for four Board meetings in 2011 on dates that would have shorter meetings.  The Board development would be after the 10 a.m. business meeting and a break for lunch.  The Board approved by common consent the following schedule:

Budget Update
Diane Fink, Head, Fiscal and Business Services, reported to the Board that the State Library received guidance on developing the state fiscal year 2012-2013 budget request from the Office of Budget and Management on July 15, 2010.  Ms. Fink attended a fiscal officers meeting that day as well.  The State Library and its budget partners  had expected the budget request to be due in September as in the past but it is due on November 1, 2010 by 5 p.m.  Ms. Fink described what documentation is required in the request.  Ms. Fink indicated that for General Revenue Funds (GRF), state agencies can request up to 90% of the adjusted state fiscal year 2011 budget, and an additional supplemental request for 100% of the adjusted state fiscal year 2011 budget.  For non-General Revenue Funds, state agencies can request 100% of the adjusted state fiscal year 2011 budget.  For funds that generate revenue, state agencies can request unlimited levels as long as they can be supported by revenue.  Ms. Fink indicated that challenges in state fiscal year 2012 include receiving no extra funds to account for one extra payroll cycle, resumed step increases that had been frozen for two years, and lump sum payments of 32 hours to all employees as negotiated.  Ms. Fink also reported that the Office of Budget and Management indicated that the core budget levels are just a starting point and actual funding levels could be higher or could be lower.  The State Library also has to submit an Information Technology Plan in conjunction with the budget request.  Ms. Fink explained that after the budget requests are submitted on November 1, the Office of Budget and Management and the Governor will have until January 31, 2011 (or March 15, 2011 if there is a change in administration) to draft the request and the Ohio General Assembly will have until June 30, 2011 for the budget to undergo the legislative process, unless an interim budget is approved.

Ms. Fink also updated the Board that state agencies had to transfer 10% of non-payroll funds in GRF in state fiscal year 2011 into a holding account.  State agencies were advised that these funds could be released back to them at some point depending on the economy.

Library Advocacy Day Update
Mr. Morris reported on the American Library Association’s (ALA) Library Advocacy Day held this year on June 29, 2010 in conjunction with the ALA Annual Conference in Washington DC.  Mr. Morris reported that over 40 Ohio librarians, staff, and supporters participated with over 1,600 total advocates attending, making the event the largest federal advocacy event in the ALA’s  history.  Rally attendees heard from ALA President Camila Alire, young adult author Lauren Myracle, U.S. Senator Jack Reed, U.S Representative Vernon Ehlers, and ALA Executive Director Keith Michael Fiels.  Mr. Morris reported that after the rally, 32 Ohio delegates met with Moira Lenehan-Razzuri from U.S. Senator Sherrod Brown's office and told the story of Ohio libraries and the importance of federal funds and library-friendly policies.  The Ohio delegates then went on to meet with the congressional offices for the district in which they reside or work and share their stories of Ohio libraries.  The delegates expressed appreciation for the support of the Library Services and Technology Act (LSTA) which funds many important statewide programs, and encouraged them to support the LSTA federal fiscal year 2011 funding request at the $300 million level.  Delegates also advocated for national library issues such as supporting the Elementary Secondary Education Act (ESEA), net neutrality, and the "Access to Twenty-first Century Communications and Video Disability Act" of 2009.

Connecting to Collections Update
Ms. Lodge presented the Board with an update on the Institute of Museum and Library Services (IMLS) Connecting to Collections Planning Grant the State Library received in partnership with the Ohio Historical Society in 2009.  As part of the grant, entitled “The Ohio Heritage Partnerships: A Statewide Initiative”, the partners conducted a needs assessment survey, hosted a summit, "State of Historical Records in Ohio", hosted five regional meetings across the state, compiled a directory of contact and institutional information, and are in the process of creating the Ohio Cultural Heritage Strategic Plan.  Ms. Lodge indicated that based on survey findings, feedback from the Summit and Regional Meetings and the Strategic Plan document, a Connecting to Collections Implementation proposal will be submitted to IMLS in December.

State Library Department Report
Katie Sabol, Research Services Librarian, demonstrated the State Library 101 training for state employees that she developed, which highlights the State Library services available to them.  Ms. Cain noted that Katie is receiving praise from all over the state.

State Library Staff Recognition
Ms. Cain recognized Laura Solomon from OPLIN and Mandy Knapp from Worthington Libraries who worked with Library Journal to create losinglibraries.org.  The website maps the various types of cuts, including staff layoffs and furloughs, reductions in services, and reductions in hours of operation, that are being instituted in libraries in the United States.

Ms. Cain then recognized Janet Ingraham Dwyer who has been selected to present on Choose to Read Ohio at both the Ohio Educational Library Media Association (OELMA) Annual Conference and the Academic Library Association of Ohio (ALAO) Annual Conference.

Ms. Cain reported that Ashlee Clark, Bill Morris, and Nicole Merriman received recognition at the recent Ohio Library Council (OLC) Board meeting for their work on Library Advocacy Day this year.  Ms. Cain also noted that Diane Fink received recognition from the OLC Board for her work on resolving issues with the new contract for statewide delivery.

New Employee Introduction
Ms. Cain introduced Esther Chung, the new library assistant in Patron and Catalog Services.

Resolutions
The following resolution honoring Meribah Mansfield on her retirement was approved by common consent:

WHEREAS, Meribah Mansfield has served with distinction and dedication as a leader in the Ohio library community for more than 38 years; and

WHEREAS, Meribah Mansfield has directed the Worthington Libraries since 1991, leading the library through a period of unprecedented growth and achievement, including earning the national Library of the Year award from Gale and Library Journal in 2007; and
WHEREAS, Meribah Mansfield gave unsparingly of her time, energy, knowledge, and leadership to help make free Internet access and a wealth of electronic resources available to all Ohioans through Ohio’s public libraries as a member of the Blue Ribbon Commission that formed the Ohio Public Library Information Network and as a member of the OPLIN board from 1995-2001; and

WHEREAS, Meribah Mansfield has provided guidance and leadership to the Ohio library community by serving  as president of the Ohio Library Association, chair of the Ohio Library Council Board of Trustees, a member of the OHIONET Board of Directors, and as a member of the State Library of Ohio’s Resource Sharing Commission;

THEREFORE, BE IT RESOLVED, that on this day, July 22, 2010, the State Library Board expresses its individual and collective gratitude and appreciation for Meribah Mansfield, congratulates her on her retirement, and wishes her continued success in all of her endeavors.

The following resolution honoring Harold Cooper for being a trustee of the Garnet A. Wilson Public Library of Pike County since 1970 was approved by common consent:

WHEREAS, Harold Cooper has served with dedication and distinction as a member of the board of the Garnet A. Wilson Public Library of Pike County since 1970 and as the board’s President for more than 35 years; and

WHEREAS,  Harold Cooper provided guidance and leadership to the Garnet A. Wilson Public Library as it grew from a single room located at Waverly High School to a county library system with four facilities; and

WHEREAS, Harold Cooper helped support, promote, and expand library service in southeast Ohio by serving on the board of the Ohio Valley Area Libraries; and

WHEREAS, Harold Cooper was honored as the 2001 Library Trustee of the Year by the Ohio Library Council for his service and commitment to Ohio’s public libraries; and

WHEREAS, Harold Cooper gave unsparingly of his time, energy, knowledge, and leadership to help the Garnet A. Wilson Public Library of Pike County pass its first operating levy in 2009;

THEREFORE, BE IT RESOLVED, that on this day, July 22, 2010, the State Library Board expresses its appreciation to Harold Cooper and congratulates him on 40 years of service to the Garnet A. Wilson Public Library of Pike County.

The following resolution honoring the Columbus Metropolitan Library for receiving the 2010 Gale/Library Journal Library of the Year award was approved by common consent:

WHEREAS, the Columbus Metropolitan Library has been providing library services to the residents of Central Ohio for more than 125 years; and

WHEREAS, the Columbus Metropolitan is one of the most well-used libraries in the United States, where customers borrowed 16 million items, made 8.2 million visits, and asked 1.2 million reference questions last year; and

WHEREAS, the Columbus Metropolitan Library has garnered national recognition including being recognized as a 5-Star Library by Library Journal and being awarded the #1 ranking in its class by Hennen’s American Public Library Ratings; and

WHEREAS, the Columbus Metropolitan Library has earned the national 2010 Library Journal/Gale Cengage Learning Library of the Year Award  for demonstrating excellence in service to the community; creativity and innovation in developing specific community programs or a dramatic increase in usage; and leadership in creating programs that can be emulated by others;

THEREFORE, BE IT RESOLVED, that on this day, July 22, 2010, the State Library Board expresses its gratitude and appreciation for the Columbus Metropolitan Library and congratulates them on being named Library of the Year.

ADJOURNMENT
There being no further items for discussion, Mr. Wood moved (M-57-10) to adjourn.  Dr. Fanti seconded the motion.  The Board adjourned by common consent at 11:54 a.m.