The State Library Board met September 30, 2010 in Conference Room D of the State Library, 274 East First Avenue, Columbus, Ohio.
CALL TO ORDER
The business meeting was called to order at 10:05 a.m., Thursday, September 30, 2010. State Library Board members present were: Mr. Lynn Grimshaw, President; Mr. F. Ward Murrey, Vice-President; Dr. George W. Paulson, Dr. Andrea Tiktin-Fanti, and Beverly Cain, Secretary. Mr. Stephen Wood was excused.
Visitors present were: Stephen Hedges, OPLIN; Michael Butler, OHIONET; Lynda Murray and Doug Evans, Ohio Library Council; Pamela Cass and Jennifer Thomas, Ohio Central School System, Ohio Department of Rehabilitation and Corrections; Bill Martino and Shawn Walsh, NEO-RLS; Carol Schwartz, NWOCA; Jason Buydos and Kim Fender, Public Library of Cincinnati and Hamilton County; Amy Price, Oakstone Academy; Cynthia Duchane and Theresa Fredericka, INFOhio; Karen Hampton, Switzerland of Ohio Schools; James Martin, NEOnet; Constance Dickerson, Cleveland Heights-University Heights Public Library; Margaret Simon, Shaker Heights Public Library; Judy Carey and Molly Syphard, Cuyahoga County Public Library; and Connie Ostrove.
State Library staff members present were: Ashlee Clark, David Namiotka, Missy Lodge, Bill Morris, Diane Fink, Julia Ward, Marsha McDevitt-Stredney, Anne Libby, Reggie Dunlap, Janet Ingraham Dwyer, Jim Buchman, Cheryl Lubow, and Larry Walls.
APPROVAL OF MINUTES
Mr. Murrey moved (M-58-10) that the minutes of the July 22, 2010 Board meeting be approved.
Dr. Tiktin-Fanti seconded the motion. The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti, voting "yes".
PUBLIC PARTICIPATION
There were no requests for public participation.
LSTA REPORT
LSTA Full Grants
Missy Lodge, Associate State Librarian for Library Development, reported that the State Library received 11 LSTA full grant proposals for a total federal request of $1.1 million and the LSTA review team is recommending seven proposals for funding at $527,057.
Jim Martin, Media Specialist Coordinator at NEOnet presented a proposal for Northeast Ohio Network for Education Technology (NEOnet) to automate 18 library media centers using the INFOhio SIRSI automation system in partnership with the Akron Public School District. This will complete automation of the Akron Public School District library media centers.
Dr. Tiktin-Fanti moved (M-59-10) that a Library Services and Technology Act (LSTA) grant in the amount of $84,222 from FFY10 funds be awarded to Northeast Ohio Network for Education Technology (NEONET) for an Automation project for the period of October 1, 2010 – September 30, 2011.
Mr. Murrey seconded the motion. The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti voting "yes".
Pamela Cass and Jennifer Thomas presented a proposal for the Ohio Department of Rehabilitation and Correction/Ohio Central School System to establish a standardized library network to unify library services, support, training, and report features while improving resource sharing among Ohio prison libraries. Additionally, the project will allow for training of inmates on library automation programs which will assist them as they re-enter society.
Dr. Paulson moved (M-60-10) that a Library Services and Technology Act (LSTA) grant in the amount of $177,553 from FFY10 funds be awarded to the Ohio Department of Rehabilitation and Correction/Ohio Central School System for an Automation project for the period of October 1, 2010 – September 30, 2011.
Mr. Murrey seconded the motion. The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti voting "yes".
Karen Hampton, District Librarian, presented a proposal for Switzerland of Ohio School District to automate the eight school library media centers in the district using SIRSI and link them to the INFOhio union catalog.
Mr. Murrey moved (M-61-10) that a Library Services and Technology Act (LSTA) grant in the amount of $48,057 from FFY10 funds be awarded to Switzerland of Ohio School District for an Automation project for the period of October 1, 2010 – September 30, 2011.
Dr. Tiktin-Fanti seconded the motion. The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti voting "yes".
Molly Syphard and Judy Carey presented a proposal for Cuyahoga County Public Library to provide library customers greater and more convenient access to the library’s DVD collection. To accomplish this goal, the library will purchase two self-serve kiosks to host DVD collections at two locations.
Dr. Tiktin-Fanti moved (M-62-10) that a Library Services and Technology Act (LSTA) grant in the amount of $53,137 from FFY10 funds be awarded to Cuyahoga County Public Library for a Targeted Populations project for the period of October 1, 2010 – September 30, 2011.
Dr. Paulson seconded the motion. The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti voting "yes".
Cynthia Duchane presented a proposal for INFOhio to assist deaf and hard of hearing populations by acquiring the rights to include captioning for the most frequently used digital videos currently licensed by the Area Media Centers.
Dr. Paulson moved (M-63-10) that a Library Services and Technology Act (LSTA) grant in the amount of $5,587 from FFY10 funds be awarded to Northern Buckeye Education Council/INFOhio for a Targeted Populations project for the period of October 1, 2010 – September 30, 2011.
Mr. Murrey seconded the motion. The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti voting "yes".
Jason Buydos presented a proposal for Public Library of Cincinnati and Hamilton County to provide physical and virtual access to the 1848 Panorama of Cincinnati daguerreotype housed at PLCHC. Using special software, users will be able to zoom in to specific points on the daguerreotype. They will then receive a brief description of the data point and links to additional resources related to that data point.
Mr. Murrey moved (M-64-10) that a Library Services and Technology Act (LSTA) grant in the amount of $78,922 from FFY10 funds be awarded to the Public Library of Cincinnati and Hamilton County for a Technological Innovation project for the period of October 1, 2010 – September 30, 2011.
Dr. Tiktin-Fanti seconded the motion. The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti voting "yes".
Carol Schwartz, Educational Technologist, presented a proposal from NorthWest Ohio Computer Association (NWOCA) for the Virtual Connections to Support 21st Century Learning Skills project. NWOCA, in collaboration with six area school districts, will utilize videoconferencing technologies to provide collaboration and communication, research activities, and continuing education programs between and amongst the participants. TRAILS will be used to assess the increase in information literacy skills.
Dr. Paulson moved (M-65-10) that a Library Services and Technology Act (LSTA) grant in the amount of $79,579 from FFY10 funds be awarded to Northern Buckeye Education Council/NWOCA for a Training project for the period of October 1, 2010 – September 30, 2011.
Mr. Murrey seconded the motion. The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti voting "yes".
LSTA Entrepreneurship Grants
Ms. Lodge reported that the LSTA Entrepreneurship Grants came about as a result of discussions with librarians in the field regarding innovative ideas for new service models. The LSTA Advisory Council worked to establish guidelines including meeting users’ needs with a fresh perspective, providing value to the community, and being able to be replicated across the state. Ms. Lodge reported that the State Library received 10 proposals for a total federal request of over $400,000 and the LSTA review team is recommending four proposals for funding at $95,414.
Constance Dickerson presented the proposal from Cleveland Heights-University Heights Public Library for the P.L.A.Y. (Pre-Literacy and You) Room Project. This project will allow the library to create a pre-literacy center at the Noble Library branch and to create programs that support literacy, community, and the family. Additionally, the library plans to develop a workbook entitled “Guide to Building a P.L.A.Y. Room” that will be shared with Ohio public libraries.
Mr. Murrey moved (M-66-10) that a Library Services and Technology Act (LSTA) grant in the amount of $35,652 from FFY10 funds be awarded to Cleveland Heights-University Heights Public Library for an Entrepreneurship project for the period of October 1, 2010 – September 30, 2011.
Dr. Paulson seconded the motion. The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti voting "yes".
Bill Martino and Shawn Walsh presented the proposal from the Northeast Ohio Regional Library System (NEO-RLS) for the development of Bookcommericals.tv, a product for libraries looking to use television advertising methods to attract children and teens to books and to the library. During the course of the project, 108 individual book commercials will be produced. This is a cooperative project with Madison Public Library and Stow-Munroe Falls Public Library.
Dr. Tiktin-Fanti moved (M-67-10) that a Library Services and Technology Act (LSTA) grant in the amount of $14,512 from FFY10 funds be awarded to the Northeast Ohio Regional Library System (NEO-RLS) for an Entrepreneurship project for the period of October 1, 2010 – September 30, 2011.
Mr. Murrey seconded the motion. The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti voting "yes".
Amy Price presented Oakstone Academy’s proposal to purchase and utilize iPad computers and eBooks at the Oakstone Academy Library to provide access to information for students with autism. Oakstone will track and share information on the success rate of using these products with autistic students and will prepare guidelines on best practices.
Dr. Paulson moved (M-68-10) that a Library Services and Technology Act (LSTA) grant in the amount of $7,605 from FFY10 funds be awarded to Oakstone Academy for an Entrepreneurship project for the period of October 1, 2010 – September 30, 2011.
Dr. Tiktin-Fanti seconded the motion. The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti voting "yes".
Margaret Simon from Shaker Heights Public Library presented their proposal to create a Community Entrepreneurial Office that will help stabilize the community and the economy. By working closely with the City’s Economic Development Director and the Chamber of Commerce, the library will become a community service center that can be used by the city’s businesses, home –based businesses, and as a meeting center.
Mr. Murrey moved (M-69-10) that a Library Services and Technology Act (LSTA) grant in the amount of $37,645 from FFY10 funds be awarded to Shaker Heights Public Library for an Entrepreneurship project for the period of October 1, 2010 – September 30, 2011.
Dr. Paulson seconded the motion. The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti voting "yes".
STATE LIBRARIAN’S REPORT
Ohio Commission on Local Government Reform and Collaboration Recommendation
Ms. Cain updated the Board on the recent recommendation to the State Library from the Ohio Commission on Local Government Reform and Collaboration. The Commission, created at the end of the previous biennial budget process, in their final report recommended that the State Library of Ohio research issues of collaborations, mergers and consolidation of library systems. Ms. Cain indicated that the State Library would be bringing together a committee to look at what possible opportunities there are in collaborating on library services. The State Library is working with the Ohio Library Council on identifying who would serve on the committee. Ms. Cain noted that there was no timeline given with the recommendation in the report. Mr. Grimshaw pointed out that the State Library has no intentions of mandating library consolidation and are most concerned with libraries who want help.
State Librarian Activities
Ms. Cain updated the Board on her recent library visits to Washington Centerville Public Library, the Ohio Library for the Blind and Physically Disabled where she spoke as part of Family Fun and Learning Day, and the Cleveland Public Library. Ms. Cain also indicated that she attended events honoring Meribah Mansfield and Harold Cooper and delivered the State Library Board resolutions to them. Ms. Cain introduced Secretary of State Jennifer Brunner at a recent event at the State Library on her Better Lives, Better Ohio initiative. Ms. Cain also spoke that day at the open house of the Ohio Department of Alcohol and Drug Addiction Services Clearing House now housed at the State Library. Additionally, Ms. Cain spoke to incoming students during the Kent State University’s School of Library and Information Science new student orientation.
Ms. Cain and other State Library staff met with representatives of the Ohio Library Council (OLC), the Ohio Educational Library Media Association, (OELMA) the Academic Library Association of Ohio (ALAO), and the Kent State University School of Library and Information Science and discussed ways to work together in supporting Ohio’s libraries. Ms. Cain indicated that she was encouraged by the ideas generated and that the group plans on meeting quarterly.
State Library Staff Recognition
Ms. Cain recognized Jim Buchman, Head of Patron and Catalog Services, on his recent appointment to the 2010 National Audio Equipment Advisory Committee.
Ms. Cain recognized Leigh Winner, Library Assistant, who was recently commended by Carol Ottolenghi, Director of Library Services for the Ohio Attorney General, on consistently providing excellent interlibrary loan service.
Ms. Cain also recognized Ashlee Clark, Marsha McDevitt-Stredney, and Patrick Fitzer for the creation of the Share Your Story form on the State Library’s website.
Budget Update
Diane Fink, Head, Fiscal and Business Services, reported to the Board of the State Library’s progress in developing the state fiscal year 2012-2013 budget request. The request is due by 5 p.m. on November 1, 2010. The State Library is finalizing the Information Technology Plan due on October 4, 2010 with the understanding that it could be republished by November 1, 2010 if there were any changes. State Library staff and budget partners continue to meet and develop different pieces of the budget request. Ms. Fink indicated that the State Library would submit an extended budget request for General Revenue Funds for Services to Ohio Government for collection development and computers, an extended budget request for Fund 4590 for Services to Ohio Library Communities to increase spending authority for statewide delivery service, and an extended budget request for General Revenue Funds for the Regional Library Systems to increase overall funding. Ms. Fink will give another update at the next Board meeting. Dr. Tiktin-Fanti asked how much money the 10% decrease in funds available for the biennial budget request was for the State Library. Ms. Fink indicated that for State Library operations it is approximately $400,000 and for the Regional Library Systems it is approximately $58,000.
OPLIN Board Appointment
Stephen Hedges, Director, Ohio Public Library Information Network (OPLIN), presented the Board with a qualified candidate for a vacant position on the OPLIN Board due to the retirement of Gayle Patton. The OPLIN Board accepted nominations earlier this year and brings forth the qualified candidate based on several factors, including the geographic location and size of the library each director or trustee represented.
Mr. Murrey moved (M-70-10) that Karen Davis be appointed to the Ohio Public Library Information Network (OPLIN) Board of Trustees to fill the unexpired term of Gayle Patton, beginning October 1, 2010 and ending June 30, 2011.
Dr. Paulson seconded the motion. The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti voting "yes".
Resolutions
The following resolution honoring Connie Ostrove on her retirement was approved by common consent:
WHEREAS, Connie Ostrove has been a dedicated and valued staff member of the State Library since 1998; and
WHEREAS, for twelve years, Connie Ostrove has provided an unparalleled level of professional reference service to State government employees, the Ohio library community, and Ohio residents; and
WHEREAS, Connie Ostrove has given unsparingly of her time, energy, knowledge, and leadership to help coordinate meetings of state agency librarians, provide Ohio librarians with high-level training on the use of consumer health resources, and represent the State Library on committees including the OhioLINK User Services Committee; and
WHEREAS, Connie Ostrove has contributed in numerous ways to the success of the many programs and services offered by the State Library;
THEREFORE, BE IT RESOLVED, that on this day, September 30, 2010, the State Library Board expresses their individual and collective gratitude and appreciation for Connie Ostrove, congratulates her on her retirement, and wishes her continued success in all of her endeavors.
UNFINISHED BUSINESS
Administrative Rules 3375-5-01 – 3375-5-05
Bill Morris, Governmental Affairs Coordinator, stated that at the July 22, 2010 Board meeting, the State Library held a public hearing on the proposed new administrative rules 3375-5-01 through 3375-5-05: procedures for accessing confidential personal information. There was no testimony against the proposed rules. Mr. Morris and David Namiotka, Director of Information Systems and Technology, attended a hearing of the Joint Committee on Agency Rule Review (JCARR) on August 19, 2010 on the proposed rules. There were no questions or testimony against the proposed rules. JCARR’s jurisdiction and review process ended on August 25, 2010. After approval by the State Library Board, the State Library will then file the rules in final form with JCARR, Legislative Services Commission and Secretary Of State.
Mr. Murrey moved (M-71-10) adoption of proposed State Library Administrative Rules 3375-5-01 through 3375-5-05 outlining procedures for accessing confidential personal information as currently filed with the Register of Ohio.
Dr. Tiktin-Fanti seconded the motion. The motion passed with Mr. Grimshaw, Mr. Murrey, Dr. Paulson, and Dr. Tiktin-Fanti voting "yes".
ADJOURNMENT
There being no further items for discussion, Dr. Tiktin-Fanti moved (M-72-10) to adjourn. Dr. Paulson seconded the motion. The Board adjourned by common consent at 12:00 p.m.
