What Information is Collected and How it is Used
In order to generate usage statistics to aid in improving our online services the following non-personal general information is collected for a six–month time period and then destroyed:
- The IP address of the client accessing the website
- The date and time of the visit
- The IP address of the referring site from which the client arrived at our Website
Cookies are used at this site for the sole purpose of maintaining state (ability to provide connection during an online session) for online searches of the library's online public access catalog, OhioLINK databases and intermittently to avoid duplicate entries on class lists.
State Library of Ohio only collects personal information when necessary to provide a service to the public or state agencies. Information collected on the website including online forms as well as email sent to any State Library employee may be shared amongst the State Library staff in order to respond to or process the email or online form. This information is generally subject to state open records laws except as provided by Ohio or Federal law.
Choices Available to Visitors Regarding Collection, Use and Distribution of Information
This information is only collected at the request of the individual. In short, the individual has control over the ways personal information is used by choosing to obtain a library card or not.
The following information is collected for individuals requesting a State Library of Ohio library card:
- Work address (State of Ohio employees only)
- Home address
- Telephone number
- Home address
This information, protected by law, is considered confidential and is never released for public viewing. It is used solely for purposes of contacting the individual in delivery of services and validating the individuals identity when accessing the library's online resources.
Security Measures to Protect Information Under the Control of State Library of Ohio
We take very seriously the integrity of the information and systems on which this information is maintained. As such, the following security measures have been implemented for all information systems we maintain.
- Software programs to monitor traffic identifying unauthorized attempts to upload, change or access protected information and systems, or otherwise cause damage.
- Regular backups of systems.
In the event of authorized law enforcement investigations and pursuant to any required legal process, information from these sources may be used to help identify an individual.
Director, Marketing and Communications
State Library of Ohio
274 East First Avenue
Columbus, OH 43201