Enrollment in the Ohio Digital Library is open to public libraries in Ohio serving populations of 100,000 and under.
- Provide patron authentication via the preferred methods of SIP, SIP2, NCIP or Patron API. (Libraries should check with their ILS vendors regarding available authentication protocols, as there may be a cost involved to implement patron authentication.) If your library does not use patron authentication, OverDrive offers an alternative program.
- Pledge to spend the required percentage of their annual collection budget on materials for the consortium.
- Agree that all digital materials will be added to the shared collection.
- There may be additional fees authentication setup that are the responsibility of the library.
- Agree that any books purchased for the Ohio Digital Library’s collection will remain in the collection in the event that a library leaves the consortium.
- Agree to provide front-line support for your library’s patrons. (Additional support for library staff is provided.)
- Agree to volunteer staff to serve on task forces or committees to aid in the guidance of the Ohio Digital Library.
- Agree to follow all policies and guidelines put forth by the Ohio Digital Library and State Library of Ohio.
If you are interested in enrolling please contact Anne Kennedy at firstname.lastname@example.org
Before the enrollment process can begin interested libraries must complete and submit enrollment paperwork. The documents include but are not limited to:
- Ohio Digital Library Library Contact Sheet – Contact information for use by the Ohio Digital Library Manager
- Memorandum of Understanding or MOU – Agreement between enrolling library and the State Library of Ohio
- Schedule C – Agreement between enrolling library and OverDrive, Inc.
- ILS Vendor Information or Library Card Manager – This form is used by OverDrive to set up authentication
Once the enrollment documents are submitted, there is a two month enrollment process. During this process your library will work with the State Library of Ohio and OverDrive to setup authentication for your patrons. There will also be training webinars held that are recommended for all staff members on how to use the service, how to order materials, and consortium policies and guidelines.
This enrollment period is a time for your library and staff to learn how to use the system before it is available to your patrons. Attendance at all the training sessions is mandatory, so if you believe staff at your library will be too busy with other duties during this period please contact Anne Kennedy, Project Manager at the State Library before enrollment with any concerns.
The cost of the Ohio Digital Library is 4.5 to 5 percent of a library’s annual collection budget in the purchase of materials for the shared collection.
The library does not send the enrollment fee to the State Library or OverDrive. Instead, once a library is enrolled and launched, they can then purchase materials to add to the collection. The State Library will track each library’s spending to ensure they are meeting their minimum requirement.