Conservation and Preservation Grant

The purpose of the Conservation/Preservation Grant is to enable libraries to conserve a single item or preserve a small discrete group of items within their collections. The item(s) selected for conservation/preservation should be unique, valuable (culturally or monetarily), and as a cultural artifact speak to the mission and values of the applying institution. All analog formats, including book and paper, object, and artwork are appropriate.  

The Conservation and Preservation Grant application period has ended. The following in provided for information purposes only.

Ohio Preservation Council (OPC)  Special Collections Conservation Care Class

The State Library of Ohio is pleased to be working again with the Ohio Preservation Council (OPC) on a Special Collections Conservation Care class.  This professional development opportunity will take place virtually through pre-recorded talks that attendees will move through self-directed, between the dates of June 2nd and June 23rd.  The class is modeled after the previous in-person half-day class.

Registration is now open for the Ohio Preservation Council (OPC) Special Collections Conservation Care online class.  This professional development opportunity will take place virtually through pre-recorded talks that attendees will move through, self-directed, between the dates of June 2nd and June 23rd.  The class is modeled after the in-person half-day class previously offered by OPC at the State Library of Ohio.

Completion of all class modules is a pre-requisite for institutions interested in applying for an LSTA Conservation/Preservation grant.

The class will kick off on June 2nd with a live discussion from OPC staff members as well as State Library LSTA staff on how to write a successful LSTA conservation proposal. Attendance is strongly encouraged, though the live kick-off will be recorded for those that cannot attend.  By completing the class modules, attendees will gain an understanding of the criteria for selecting materials for conservation/preservation, basic evaluation considerations, how to find and work with a conservator, contracts and insurance, and treatment documentation.  Participants are encouraged to reach out to OPC staff with questions, inquiries about the grant, and for informal discussions about selecting objects for treatment.

Institutions that complete the required class modules may apply for the LSTA award amount of $4,999.

Up to 20 institutions may register for the virtual class modules. Please register only one name per institution. State Library staff will contact each registered institution to verify names of potential individual class attendees.

Registration is now closed.

The Conservation and Preservation Grant application period has ended. The following in provided for information purposes only.

LSTA Request for Proposals
2021-2022 Conservation/Preservation Grant

Due 11:59 pm on August 2, 2021

Grant Program
Contract period for each awarded project will run: November 1, 2021 – August 31, 2022.

State Library and Ohio Preservation Council logos

The State Library of Ohio, in partnership with the Ohio Preservation Council (OPC), is pleased to announce the availability of LSTA funds for libraries to conserve a single item or preserve a small, discrete group of items within their collections. The item(s) selected for conservation/preservation should be unique, valuable (culturally or monetarily), and as a cultural artifact speak to the mission and values of the applying institution. All analog formats, including book and paper, object, and artwork are appropriate.

Under this special program, prospective applicants must complete the required online, self-paced Special Collections Conservation Online Class (SCCOC) created and developed by OPC prior to submitting a grant proposal. These modules will prepare applying institutions for submitting a successful application. By completing the modules, prospective applicants will gain knowledge of the criteria for selecting materials for conservation/preservation, basic evaluation considerations, finding a conservator, working with conservators, contracts and insurance, and treatment documentation.

Timeline

Registration for the SCCOC opens May 6th and closes May 24th or when the maximum capacity of 20 institutions is reached. Prospective applicants may register here for the SCCOC.

    • The live SCCOC kick-off event will be held virtually through WebEx, Wednesday 2nd from 10am – 10:30am. This event is a brief orientation of the online format. State Library of Ohio LSTA Consultant, Cindy Boyden, will define grant goals and be available for questions . The live kick-off event will be recorded. When you register for the SCCOC, you are also registering for the SCCOC live kick-off.
    • The mandatory SCCOC opens June 2ndand ends June 23rd. Multiple staff from registered institutions may complete the SCCOC. A class participation questionnaire will be due upon completion/by June 23rd.
    • Grant applications will be accepted between June 15th and August 2nd. Applications should be sent to the State Library via LSTA@library.ohio.gov.  Each applicant must complete the SCCOC prior to submission.
    • Grant applications will be reviewed by a team of State Library staff and Ohio Preservation Council members.
    • Successful grant applicants will be notified in early October 2021.
    • Grant projects will start November 1, 2021 and must be completed by August 31, 2022.

Grant Proposal Format and Requirements/Additional Documents

One grant application per institution will be considered for funding.

Each applicant must complete the SCCOC prior to submission.

Title Page with all required information in the format indicated on the Title Page Guidelines.

Item Description

In a brief narrative, not to exceed one page, indicate why your institution has selected the item(s) for preservation/conservation. Describe how conserving this item will be of benefit and value to the library and the community it serves. Indicate the activities which will be undertaken as part of the conservation, how the conservation services were determined/selected, who will be responsible for the oversight of the project, and a project timeline.

Proposed Budget: Funding available for individual proposals is up to $4999. Proposals over $4999 may be submitted but applying institutions must be able to provide the necessary additional funding. For example, if a project requires $6000, the applying institution must be able to provide $1001 to cover costs.

    • LSTA grant funds may be used for:
    • Conservation services (contractual fees) provided by a conservation lab or independent conservator.
    • Travel for conservation/preservation consultation or material transport
    • Conservation/preservation supplies may be included as part of the grant request as the result of the recommendation of the project Conservator; a statement of support from the Conservator must be included with the application.
    • Packaging and shipping for material transport
    • Note: Equipment and digitization of materials is a NON-ALLOWABLE cost for this grant.

Additional Documents

  • Treatment proposal for conservation services.
  • A formal quote for conservation services and/or preservation supplies.
  • If an item is cataloged, provide a copy of the bibliographic record.
  • Photos/images of the items to be preserved/conserved.
  • A letter of support from the institution’s Administrator with a statement of commitment if additional funds are necessary.

For examples of the Title Page, Proposed Budget and more, please visit the Forms Tab on the LSTA page of the State Library of Ohio’s website.  

Grant applications are due to the State Library of Ohio by 11:59 pm on August 2, 2021. Applications should be submitted electronically to: LSTA@library.ohio.gov.

Grant applications will be reviewed by a team of State Library staff and Ohio Preservation Council members.

Successful grant applicants will be notified in early October 2021.

Eligibility Requirements

  • Public libraries must be eligible to receive Public Library Funds (PLF).
  • School libraries must be in a school that is accredited by the state.
  • Academic libraries must be part of an accredited institution of higher learning.
  • Special libraries must be willing to share their resources.
  • Library Consortia are those library networks, professional associations, and regional library     systems identified in “Libraries in Ohio,” LSTA Five-Year Plan.

Other types of cultural heritage organizations may participate so long as a library is the lead applicant. For example, if a library is applying to conserve and re-house important letters in their collection and are also aware that a historical society has complementary holdings that add to the breadth of this resource, the library may include the conservation of the historical society’s letters in their application.

Questions?

For grant-related questions, contact Cindy Boyden via LSTA@library.ohio.gov.

For questions regarding the conservation modules, please contact OPC speakers directly, or Ashleigh Ferguson Schieszer via ashleigh.schieszer@cincinnatilibrary.org.


Download the Conservation/Preservation Request for Proposals (RPF) in PDF format for information on this LSTA grant and application process.