Photo of statewide delivery totes

Statewide Delivery

The Statewide Delivery System service is managed and coordinated by the State Library of Ohio. The single delivery network system is currently provided by STAT Courier Service Inc.  See below for information about delivery and the delivery materials needed to participate in statewide resource sharing.

Statewide Delivery Customer Service Form

State Library of Ohio and OhioLINK meet regularly with STAT Courier.  If there is new information to share, an update is emailed to the statelibdelivery listserv. Recent updates are listed below.

These meetings are attended by:

State Library

    • Wendy Knapp, State Librarian
    • Jamie Pardee, Fiscal Services Manager
    • Julia Ward, Executive Secretary to the State Librarian

OhioLINK

    • Amy Pawlowski, Executive Director
    • Nichole Frederick, Systems & Data Viz Librarian
    • Theda Schwing, Associate Director of Discovery and Delivery

STAT Courier President

In addition, representatives from the Ohio Department of Administrative Services and Ohio Department of Higher Education have participated in several meetings.


Delivery service update – October 15, 2021

STAT Courier now has a lost and/or damaged items claim form that may be accessed through their website at https://stat-courier.com/claims.

Please submit all claims for lost and/or damaged items through the STAT website and submit a ticket using the State Library’s Statewide Delivery Customer Service form. This redundancy in reporting is vital for tracking claims by the State Library.


Read archive of prior updates

 State Library of Ohio’s delivery system is part of a statewide lending network  connecting Ohio’s public and academic libraries. The contract for the courier is managed by the Ohio Department of Administrative Services (DAS) and is required to periodically go through a competitive bid process. 

 As a result of the most recent competitive bid process, our courier changed to STAT Courier on July 1, 2021. We expected there to be an increase with the new contract and negotiated a reasonable rate, an increase of 7% over last year’s rate. The cost per stop is $34.13 for delivery services from July 1, 2021 through June 30, 2023.   

Because the delivery system is vital for consortia sharing library materials, the State Library of Ohio is using a portion of the funds allotted by the Institute of Museum and Library Services (IMLS) through the American Rescue Plan Act (ARPA). ARPA funding is being used to offset 30% of the cost of this vital service for libraries participating in Statewide Delivery from July 1, 2021 through June 30, 2022. To help libraries plan, invoices will reflect this support by having both the full cost and the reduced amount.  

Please use the Statewide Delivery Customer Service form to let us know if your library has an issue with delivery services.

Delivery Resources for Participants

DAILY TOTE COUNT FORM

Use this form to submit your Daily Tote Count (totes sent and received) to the State Library / Statewide Delivery team.

Delivery customer service form

Please click on the Delivery Customer Service Form link above to report Statewide Delivery issues, including errors in the manifest list

The Statewide Delivery Report is updated as new locations are added, deleted or changed.

Shipping Labels

Label Usage Guidelines

  • For proper print formatting, set your browser margin settings to 0.25 inches. Additionally, the zoom level on your browser must be set to 0 (you can usually hit Ctrl+0 to reset the zoom).
  • Shipping labels must be affixed to the side of all shipping containers. Shipping labels affixed to the top of a shipping container can be hidden when other containers are placed in a stack.
  • Old shipping labels – You must remove all old labels attached to any shipping container. This will prevent the materials from being shipped to an erroneous location.
  • Hub – It is very important that the hub is on the label. It belongs in the right upper corner.
  • Do not fold the shipping labels. The entire label must be clearly visible at all times.

Manifest List

Other Resources

The OhioLINK consortium provides delivery services via the same shipping company supporting Statewide Delivery.  For those libraries who may need to ship an item to an OhioLINK library, click on the OHIOLINK LABELS button.

post a message to email listserv

To post a message to all the list members, send email to statelibdelivery@lists.library.ohio.gov.

Signup for email listserv

statelibdelivery is a required email listserv for Statewide Delivery Service participants.

Typical use includes but is not limited to the following:

  • Requesting shipping supplies and materials (i.e., bags, shipping containers, etc.)
  • Announcing update information for manifest list⁄labels
  • Receiving communiqués from the State Library of Ohio regarding delivery.

Request Delivery Supplies

  • Requesting shipping supplies and materials (i.e., bags, shipping containers, etc.) is done by posting a message to the statelibdelivery email listserv.
  • For current participating members already subscribed to the list please submit your request to the list as instructed below.
  • If your library has joined the Statewide Delivery system please have the individual(s) responsible for day-to-day delivery at your library subscribe to the statelibdelivery list. Once someone has subscribed to the statelibdelivery list, submit the request for supplies to the list.

Holiday Schedule

There will be no STAT Courier Service  on the the following holidays:

  • New Year’s Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving
  • Christmas

Closings

Libraries planning to close on a given day other than a holiday listed above, such as Staff Development Day, must report these closings to the statewide delivery system within ten days of the closing. Use the Delivery Customer Service form to submit this information.

Delivery Pricing

52 Week Schedule: Public Libraries

FY2022 (July 1, 2021 – June 30, 2022)
Stops per week # weeks Total yearly cost for libraries with %5 fuel surcharge
2 52 $3,549.00
3 52 $5,323.50
4 52 $7,098.00
5 52 $8,872.50

34 Week Schedule: K-12 School

 FY2022 (July 1, 2021 – June 30, 2022)
Stops per week # weeks Total yearly cost for libraries with %5 fuel surcharge
2 34 $2,320.50
3 34 $3,480.75
4 34 $4,641.00

SEO

 FY2022  (July 1, 2021 – June 30, 2022)
Stops per week # weeks Total yearly cost for libraries with %5 fuel surcharge
5 52 $8,872.50

Contracts and Purchase Orders

Contracts and purchase orders for Statewide Delivery Services are with the State Library of Ohio. Purchase order information is below: State Library of Ohio State of Ohio FTI# 31–1334820 274 East First Avenue, Suite 100 Columbus, Ohio 43201 Phone: (614) 644–6879 Fax: (614) 387–0601

Please submit the form information located below at least 7-10 business days prior to expected start of service. Once you have notified us that you would like to begin delivery, we will send you a contract including the pro-rated amount (see current pricing). You will receive a contract from the State Library of Ohio. Do not mail us checks until your we have invoiced your institution. We will invoice you after we have received signed contracts from you and The Statewide Delivery Vendor.

Public Library SDS Signup Form

Public Library Request for Statewide Delivery Services
  • If you have a MID# with the Statewide Delivery Service already, please provide it here. Otherwise, provide your FSCS number. If you don’t know it, visit the Ohio Public Library Statistics page. FSCS numbers are listed by city; choose A–K or L–Z to find your institution.
  • To insure quality service, please note the nearest main cross road and parking location. Specify which door to enter and exit, along with directions to the pick up/delivery location within the building.

Please submit the form information at least 7-10 business days prior to expected start of service. Once you have notified us that you would like to begin delivery, the State Library will send you a contract including the pro-rated amount (see current pricing). Please return the signed contract to the State Library. The State Library will invoice you after they have received signed contracts from you and the Statewide Delivery Vendor. Do not mail checks to the State Library until your institution has been invoiced by the State Library.

Please submit the form information located below at least 7–10 business days prior to expected start of service. Once you have notified us that you would like to begin delivery, the State Library will send you a contract including the pro-rated amount (see current pricing). You will receive a contract from the State Library of Ohio. Do not mail checks to the State Library until your institution has been invoiced by the State Library. The State Library will invoice you after they have received signed contracts from you and the Statewide Delivery Vendor.

School SDS Signup Form

School Library Request for Statewide Delivery Services
  • If you have a MID# with the Statewide Delivery Service already, please provide it here. Otherwise, provide your FSCS number. If you don’t know it, visit the Ohio Public Library Statistics page. FSCS numbers are listed by city; choose A–K or L–Z to find your institution.
  • To insure quality service, please note the nearest main cross road and parking location. Specify which door to enter and exit, along with directions to the pick up/delivery location within the building.