Reserve a Meeting Room

State Library of Ohio Meeting Room. Staff Training -True Colors with Jason Vermillion (standing)
State Library of Ohio Meeting Room. Staff Training -True Colors with Jason Vermillion (standing)

Reserve a Meeting Room

Meeting rooms can be reserved at no cost for use during regular business hours. The primary purpose of meeting rooms is for State Library activities, including programs presented by State Library staff or by other organizations affiliated with the State Library. State of Ohio agencies can reserve meeting rooms for work-related purposes or other members of the library community for library-related functions.

To reserve a room call 614-644–7061 or 800–686–1532 (Ohio only).

We reserve the right to limit the frequency of use of our meeting rooms, to cancel reservations and to review any or all applications before granting approval. Reservations are made on a first come, first serve basis. The needs of the State Library of Ohio take precedence over other groups. We reserve the right to cancel prior meeting room reservations with a least 48 hours notice or with less notice in case of emergency (weather emergencies, etc.).

Reservations for regularly-scheduled meetings can be scheduled up to a year in advance. Reservations can be canceled at any time.

All scheduled meetings are posted on a public calendar.

General Room Information

Available rooms include:

  • Three small meeting rooms (capacity 12 or less)
  • A medium meeting room room (capacity 50)
  • A large boardroom (capacity 12 – 100)
  • A training room (capacity 24)

We do not advocate or endorse the viewpoints of any group or individual. Meeting room use shall not be publicized in such a way as to imply State Library sponsorship.

A group using a meeting room may rearrange furniture, but must then return the room to its original condition. Groups using the State Library meeting rooms need to end the meeting or program, clean up, move tables and chairs (as needed) and exit the meeting room 15 minutes before we close.

Fundraising events or other meetings that promote, advertise or lead (directly or indirectly) to sale of products or services are not permitted.

Training Room

Use of the Training Room is available to groups covered in this policy. All meeting room policies apply to use of the Training Room. The Training Room contains 12 networked personal computers, plus one PC for the trainer. The room can accommodate up to 24 individuals, two per terminal.

A list of pre–installed software is available upon request. Users may not add, delete or alter this software and must abide by our Internet Access Policy while using the Training Room. We will provide IPs upon request for Internet sessions utilizing IP recognition for authentication purposes.

Amenities

Available amenities include:

  • Restrooms
  • A vending machine
  • A microwave

Optional refreshments may be served with the exception of alcoholic beverages, which are prohibited. Groups are responsible for making their own catering or food arrangements.

Lactation Room

We recognize the unique needs and legal rights of nursing mothers. Conference Room A has been made available for nursing mothers, should they need to express breast milk or if they desire privacy while nursing their children.

We recommend that nursing mothers call ahead to reserve Conference Room A for lactation purposes whenever possible. Should Conference Room A be unavailable, we will make every effort to arrange alternative accommodations.